Step 2: On the Options dialog box, click the Other tab > AutoArchive. Step 1: First, open the Microsoft Outlook client. Sent items and deleted items folders older than 2 monthsįor Inbox, Drafts, Notes, and other mailbox folders, you should enable the Auto Archive feature manually.Calendar, task, and journal items older than 6 months.In Outlook 2007 and earlier versions, the Outlook Auto Archive feature is enabled by default for these folders: Either you can configure the Outlook Auto Archive feature to move the old emails and other data automatically to a separate archive folder at a regular interval. There are two ways to create Outlook archive PST file. In this way, you can manage the Outlook mailbox size without deleting any data. It’s separate Outlook data file that can easily be opened in the Outlook client at any time. How? By using this feature, you can comfortably move the old mailbox data to an Outlook archive PST file. To overcome this problem, Outlook provides you a built-in Archive feature that helps you keep the mailbox from filling up.
Because whenever this happens, the PST file is likely to corrupt sooner or later.Īlso Read: How to Repair Oversized PST File Issue in Outlook The situation becomes even worse when the mailbox crosses its maximum size limit. And at one point in time, the mailbox reaches its maximum size and starts creating troubles for Outlook users. This increases the size of the Outlook mailbox day by day. Generally, there’s no way to stop getting email messages anytime soon. 2 GB for ANSI PST and 20 to 50 GB for Unicode PST. An Outlook data file (PST or personal storage table) has a certain size limit, i.e. University of Wisconsin-Eau Claire 105 Garfield Avenue P.O.Let’s first understand what actually an Outlook archive PST file is. The archived items will now be located in the folder you indicated. WARNING: The items go into the folder selected in step 2. To import items into a new folder, select Import items into the current folder To import archived items into the original folder, select Import items into the same folder in and select a folder from the pull-down list The option is selected if a checkmark appears before it. (Optional) To include subfolders, select Include subfolders In the Select the folder to import from scroll list, select the desired folder The second Import Personal Folders dialog box appears. In the Options section of the dialog box, select the desired option regarding duplicates Select the desired location by clicking BROWSE In the File to import text box, type the file path and name The Import Personal Folders dialog box appears. The Import and Export Wizard dialog box appears.įrom the Choose an action to perform scroll box, select Import from another program or fileįrom the Select file type to import from scroll box, select Personal Folder File (.pst) NOTE: Archive Folders must be closed before you can import archived items.ĮXAMPLE: Create a new folder named Imported Archives and select it.įrom the File menu, select Import and Export.
If you have Archive Folders in your Folders list, right click ARCHIVE FOLDERS » select Close "Archive Folders" WARNING: Depending on the number and size of items being imported, moving items from the archive to your active Outlook folder may impact your quota on the Exchange Server. When importing archived items, you have two options: importing to the original folder or importing to a new folder. This moves the archived item from the archive to an active folder. View the contents of the Archive Folders as you would any other folder The Archive Folders appears in your Folder List. NOTE: Archives are usually stored in H:\Config\Outlook\archive.pst The Outlook Data File dialog box appears. Viewing items in the open archive folder does not move the archived item to active folders.įrom the File menu, select Open » Outlook Data File. You can view archived items by opening the archive folder. NOTE: To verify that items have been archived, continue with Viewing Archived Items. HINT: You may need to select Archive this folder using these settings to have access to the Move old items to text box. In the Move old items to text box, verify the location where Outlook saved the archives The Properties dialog box for that folder appears. To find the archives, right click the desired folder » select Properties To change your archive location, refer to Customizing AutoArchive Settings.
If this folder does not exist, contact the LTS Help Desk. The default location for your archived files is H:\Config\Outlook\archive.pst. Once you know the location of the archive, viewing the items in it or retrieving items from it are easy. This article is based on legacy software.Īrchived items are stored in a specific location and can be accessed at any time. (Archives) Microsoft Outlook 2007: Working with Archived Items